Less Meeting Please
In a 2018 Salary.com survey, 47% of 3,164 workers said “too many meetings” was the top time-waster. Doodle estimates that 700 million hours will be lost in U.S. workplaces this year to unnecessary or wasteful meetings. Personally, I sometimes dread our weekly Monday meetings. It's not because I don't enjoy hanging out or speaking to my colleagues, but rather there are so many things happening in the real estate ecosystem on Monday mornings. It's the day after the weekend and offers are flying through the digital universe, follow up calls and showings need to happen, and the required preparation for the weekly Tuesday broker open house caravan needs to be addressed. I am simply a people pleaser by nature, and its probably why I'm in real estate. I typically feel an obligation to be at the meetings to show my support for and participate with the entire. This includes not just my office manager but my colleagues.
As a single dad, my time is extremely limited and even losing one or two hours in a day could be the difference between reading my kiddo a bedtime story or missing the one window of undistracted focus and attention. Since it's 2019, why not offer up some tech driven solutions that can be implemented next week: Below are some top takeaways from my recent google searches. **** Why not live stream or record the meeting? Then send it out view Workplace or private or slack and have a list of baseline questions coupled with potential opportunities for everyone to participate. Send the video out Sunday night. Have a Monday afternoon or Monday night cutoff deadline for everyone to get their thoughts in on the topics discussed. Post the final meeting notes and leave it up until the next meeting or make it part of the company resource library it if tis great content.
Time is Everything.
***A 1998 Verizon survey of more than 1,300 company managers showed 79% of them reported that the meetings they initiated were extremely or very productive, but only 56% said the same about meetings initiated by others. Clearly those running meetings and attending them are not aligned. ***Bain & Company found that for each additional person over 7 members in a decision-making group, decision effectiveness is reduced by approximately 10%.
***One-hour meetings allow people to arrive late and be less focused: Try a 48-minute rule in place of an hour, for example, to create focused, efficient discussion.
***A 2003 survey of 187 companies detailed in the Harvard Business Review found that many agendas were typically standard boilerplate, repeated at every meeting, or made up on the spot: An effective agenda works like a plan for an event: It has clear goals or key questions to answer. To get there, consider a pre-mortem: envision how the meeting could go wrong and devise a strategy to prevent it. Ask attendees for agenda items and assign ownership. (WSJ)